Welcome to Goose Hollow Homeowners Association in Woodburn
The following pages of this website will discuss the formation and operation of the Goose Hollow Homeowners Association.
About Us
Our Location
Goose Hollow is a family friendly community located in the middle of the Willamette Valley in Woodburn, Oregon. Goose Hollow is situated between the 11th and 13th holes of the OGA golf Course at Tukwila. We have about 70 homes along Meridian and Hazelnut Drives.
Our Community
Goose Hollow is a part of a larger community, the Tukwila Home Owners Association, a group of seven HOAs located near and around the Oregon Golf Association (OGA) Golf Course at Tukwila.
About Goose Hollow
Leadership
DIRECTORS:
The Goose Hollow Home Owner's Association is guided by a Board of Directors. The Directors are elected by the home owners in our neighborhood at the annual home owners meeting. Each Director is elected for a three-year term. All Directors must be home owners of record, tenants or non-recorded owners residing in Member’s homes are considered Associate Members . Associate Members have most of the rights and responsibilities of Members but are prohibited from voting in GH-HOA elections, holding office or serving on the Board of Directors.
OFFICERS: The Board has four Officers; the other members serve "At Large". The Board officers are President, Vice-President, Secretary, and Treasurer. Officers are chosen by the Board during the first Board meeting after the annual members meeting
GOOSE HOLLOW HOA BOARD OF DIRECTORS:
TITLE: NAME:
PRESIDENT JANE MARTIN
VICE PRES. KYLE RUGG
SECRETARY LINDA BROWN
TREASURER BRIAN MANNING
ARC Chair BARBARA FRIESEN
POOL Chair BEV BISSELL
SPECIAL EVENTS Chair ERICA HANER
COMMITTEES:
The Board has three active committees: CC&R, Pool, and Architectural Review.
The CC&R committee deals with issues concerning the "Covenants, Conditions and Restrictions".
The Pool committee administers the needs of the HOA community swimming pool.
The Architectural Review committee deals with architectural design matters, property modifications and landscaping for the Goose Hollow HOA community.
COMMITTEE CHAIRS
TITLE: NAME:
CCRC JANE MARTIN
ARC. BARABARA FRIESEN
POOL BEV BISSELL
By-Laws
These are the legal documents that were filed with the State of Oregon in Marion County to form the Goose Hollow Home Owners Association (GH-HOA).
Click to see and download the Articles below: (The following is a table of contents that will link to the page.)
ARTICLE I: PLAN OF OWNERSHIP
ARTICLE II: MEETINGS OF THE ASSOCIATION
ARTICLE III: BOARD OF DIRECTORS
ARTICLE IV: OFFICERS
ARTICLE V: BUDGET, EXPENSES AND ASSESSMENT
ARTICLE VI: RECORDS AND AUDITS
ARTICLE VII: AMENDMENTS TO BYLAWS
ARTICLE VIII: MISCELLANEOUS
You may download and print the documents for your use.
CC&Rs
GOOSE HOLLOW COVENANTS, CONDITIONS AND RESTRICTIONS (CC&Rs)
These are the rules and legal requirements in which we live by in our homeowner community.
Click on either link below for CC&R Articles 1 through 8, or 9-16: (The following is a table of contents that you can link to the page with the article.) You may download and print the documents for your use.
DECLARATION OF CC&Rs OF GOOSE HOLLOW SUBDIVISION
ARTICLE I: DEFINITIONS
ARTICLE II: NAME
ARTICLE III: GENERAL DEVELOPMENT PLAN
ARTICLE IV: ARCHITECTURAL CONTROL
ARTICLE V: USE RESTRICTIONS AND OBLIGATIONS
ARTICLE VI: COMMON PROPERTY
ARTICLE VII: EASEMENTS
ARTICLE VIII: ASSOCIATION
ARTICLE IX: ANNEXATION OF ADDITIONAL PROPERTY
ARTICLE X: MEMBERSHIP AND VOTING RIGHTS
ARTICLE XI: COVENANTS FOR ASSESSMENTS
ARTICLE XII: COMPLIANCE
ARTICLE XIV: DAMAGE AND DESTRUCTION
ARTICLE XV: GENERAL PROVISIONS
ARTICLE XVI: AMENDMENTS TO DECLARATION
AMENDMENTS:
The Board voted on and approved an amendment to define vehicle parking, pertaining to commercial, service, or construction vehicles, boats, recreational vehicles, and vehicles being repaired.
Resolutions
Resolutions are policies voted by the Board
COMPLAINT ENFORCEMENT RESOLUTION
This Policy is for accepting and acting on complaints lodged against home owners. This policy also covers fines and penalties that may be assessed.
Click Enforcement to read the Board Resolution.
If you feel you must file a complaint against another homeowner, please see the Grievance Protocol and form.
Click on Grievance to download the form alone. You may download and use the form as needed.
SOLAR PANELS
A home owner may wish to install solar power panels. This policy provides the guidelines for installation and approval of Solar Panels. An Architectural Request Form must be submitted to the Architectural Review Committee (ARC) prior to commencing work. See Architectural page on this website.
Click Solar Panels to read the Board Resolution.
COLLECTION OF UNPAID CHARGES
Every home owner is required to pay annual GH-HOA dues, or fees. This policy establishes Guidelines on how the GH-HOA may collect Unpaid HOA Fees/Fines.
Click Charges to read the Board Resolution.
SCHEDULED FEES & RENEWALS
Various Fees, Dues , or fines for Violations of Policies are Defined.
Click on Fees/Fines for a list of same.
SWIMMING POOL RESERVE ACCOUNT
This resolution considers changing the pool reserve account from a Certificate of Deposit to a Money Market Fund to improve accessibility in case of quickly needed funds for emergency pool repairs.
Click on Pool Reserve to read the Draft Resolution.
VEHICLE COMPLIANCE POLICY
This resolution deals with vehicle parking in the Goose Hollow HOA. The size of vehicles that may be parked, and duration of the parking is considered.
Click on Vehicle Compliance to read the Board Resolution.
LANDLORD-TENANT POLICY
This resolution sets the methods and procedures for members of the Goose Hollow HOA who already are, or intend to become landlords - renting their GH property to tenants, etc. Your Board of Directors intend to ensure compliance with our neighborhood's CC&Rs, ARC Manual, Pool Rules, and other Resolutions. The resolution describes the policy of the GH HOA (Association) concerning our neighborhood standards and corrective steps that will be taken to achieve compliance.
Click on Landlord-Tenant to read the Board Resolution.
You may download and print the documents for your use.
Policies
The following are additional policies and guidelines pertaining to various aspects of living in the GH community.
COMMON AREAS: SWIMMING POOL GUIDELINES
Required For Pool Usage - Please read and sign the document to gain access to the pool.
All home owners have use of the GH swimming pool, subject to the rules and policies determined by the Board. You will need to read the rules, and sign that you have read them. Violating the rules may restrict your use of the pool. The pool is usually open from Memorial Day until Labor Day.
Click Swimming Pool to read and fill out the form.
NEW POOL RULES - Starting 2022
Please Click Swimming Pool Rules - 2022, to the new rules for pool usage.
GUESTS with HOME OWNERS:
Goose Hollow residents are permitted up to five (5) guests per household at the pool without additional approval. These guests shall be accompanied by the Resident. Approval of the request for extra guests is based upon expected occupancy in the pool and by the chairperson. If you plan on having extra guests beyond 5, make your request 48 hours in advance of the guests' appearance.
Click Pool Guests to read and fill out the form for guest usage of pool.
Use of Pool by Guests of Homeowners - DELEGATION OF POOL PRIVILEGES:
Homeowners may have guests or family members living with them for a period of time. The following form allows the adult guests to use the pool during their stay. The adult guests will not need the home owner to accompany them to the pool. Children must have adult homeowner supervision at all times. If you have a house guest staying in your home, or a full-time child care provider you may delegate your pool privileges. You are agreeing to take responsibility for your guests and their behavior.
Click on, read and sign the Delegation of Pool Privileges form. Turn the signed form into the Tukwila Offie.
In Case of a Pool Complaint or Grievance:
A homeowner may report a violation of pool rules and guidelines to the Pool Committee.
Click Pool Grievance to file a complaint or grievance regarding pool problems.
NEW CONSTRUCTION & ARCHITECTURAL MODIFICATIONS:
See Architectural Page in this web site/page.
Architectural Standards and Guidelines:
The following will help explain the architectural standards and guidelines for the Goose Hollow community.
ARCHITECTURAL DESIGN MANUAL
The Architectural Design Manual provides the minimum standards for home construction or modification to existing homes. The guidelines and standards show the required for any type of property alterations or additions
Click Arch. Design Manual to see/read the manual.
ARCHITECTURAL SUBMITTAL FORM (modifications or alterations)
Fill out the following form if you plan on making any modifications, or additions to your property - buildings or landscaping. Please include a sketch or drawing of the proposed changes on the sheet provided in the form.
The Architectural Review Committee (ARC) must review and approve the changes, before you make the proposed changes. The Architectural Submittal Form must be submitted for ARC Review/Approval.
Making modifications to your house or landscaping without prior approval may result in assessment of fines or penalties. Making modifications the ARC has denied, or required you to change, may result in an assessment of fines or penalties.
Click Arch. Submittal Form to fill out, print and submit requests for modifications or alterations.
ADDITIONAL ARCHITECTURAL GUIDELINES
More information for architectural or landscaping modifications. Use the Architectural Submittal form to request review and approval. It is required for any type of property alterations or additions - structure or landscaping.
Click Additional Guidelines to see/read more information.
FENCE GUIDELINES
If you plan on adding a fence to your property, follow the guidelines in the following. Use the Architectural Submittal form to request review and approval (see the form discussed above). It is required for any type of fence alterations or additions - structure or landscaping.
Click Fence to see/read the Fence Guidelines and Standards.
ARCHITECTURAL CHECKLIST
This checklist is primarily for NEW construction, new homes. The checklist also applies to additions to existing homes. This gives the contractor a 'tool', a list of Items to review to be sure the construction will comply with the Architectural Design Manual. Non-compliance may result in denial to build the new home, to make the desired additions. The Architectural Review Committee (ARC) will review and approve or require changes to the Checklist and Plans. Construction without prior approval may result in assessment of fines or penalties.
Click Checklist to see or use the Architectural Checklist.
ARCHITECTURAL REVIEW COMMITTEE:
What is an Architectural Review Committee, and what does it do?
Please click ARC to learn about this committee.
Landscaping Standards
The Landscaping Standards were added in 2013 by the Board.
The Guidelines are for Landscaping installation and maintenance.
The Architectural review & processes are to assist in maintaining the aesthetic quality of our neighborhood.
The Landscaping Standards were updated in 2015 to reflect both the Goose Hollow HOA resolution regarding use of marijuana in the public spaces, and means and methods of dealing with sub-standard maintenance of the homeowner's landscaping.
Click Landscaping Standards to see/read the manual.
Forms
The following forms are referenced in other parts of this web site/page, and are included here for your convenience. Click on the links below to retrieve the form for your use. You may download and print the documents for your use.
POOL REGISTRATION FORM
Please see the Pool information on the Policies page.
ADDITIONAL POOL GUEST FORM
Please see the Pool information on the Policies page.
DELEGATION OF POOL PRIVILEGES (for live-in guests)
Please the Pool Information on the Policies page.
POOL COMPLAINT/GRIEVANCE FORM
Please see the Pool information on the Policies page.
ARCHITECTURAL GRIEVANCE/COMPLAINT FORM
Please see the Architectural information on the Architectural page.
ARCHITECTURAL/LANDSCAPING MODIFICATION REQUEST SUBMITTAL FORM
Please see the Architectural information on the Architectural page.
ARCHITECTURAL CHECKLIST (note: primarily new construction) FORM
Please see the Architectural information on the Architectural page.
Board Meetings:
The Goose Hollow Board of Directors meets on an as needed basis. You are welcome to attend. Meeting notices are posted on the Tukwila office window. An Annual Meeting is held during May or June each year. Board of Directors are voted into office at this meeting. Volunteers are needed and encouraged to serve on the Board. Annual Meeting notices are mailed to each residence.
Click on any of the links below to read the meeting minutes.
Fiscal Years 2017 through 2020-21
Past years' meeting minutes: Any of the meetings listed below can be read at the Tukwila Offices.
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* no Board Meeting held on these dates
Fiscal Years 2016-2017
Past years' meeting minutes: Any of the meetings listed below can be read at the Tukwila Offices.
Fiscal Year 2016-17: May 2016 (Annual) ; May 2016 - Executive Mtg; July-2016; Aug-2016; Sep-2016; Oct-2016; Nov-2016; Dec-2016;
Feb-2017
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* no Board Meeting held on these dates
Fiscal Year 2015-16:
May-2015 (Annual Homeowner's Meeting) June-2015 July 2015* August 2015* Sep-2015 Oct-2015 (Exec. Mtg.) Nov-2015* Dec-2015* Jan-2016 Feb-2016 March 2016* Apr-2016
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* no Board Meeting held on these dates
Fiscal Year 2014-15:
May-2014 (Annual Homeowner's meeting) Jun-2014 July 2014* Aug-2014 Sep-2014 Oct-2014 Nov-2014* Dec-2014* Jan-2015 Feb-2015 Mar-2015 Apr-2015 *
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* no Board Meeting held on these dates
FiscalYear: 2013-2014
May-2013 (Annual Homeowner's meeting) Jun-2013 Jul-2013 Aug-2013* Sep-2013 Oct-2013 Special meeting Nov-2013 Dec-2013 Jan-2014 * Feb-2014 Mar-2014 Apr-2014
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* no Board Meeting held on these dates